Executive Assistant (Remote)
Job Summary: AFT-Wisconsin is a labor organization comprised of members in the state public PK-12 school system, the Wisconsin Technical College System, numerous state agencies, and the University of Wisconsin System. The Executive Assistant provides high level administrative operations for the organization, performing a wide range of administrative duties. The Executive Assistant is responsible for overseeing the maintenance and security of financials and member data.
Job Responsibilities:
Accounting - Maintain daily financials using Quickbooks
- Ensure accurate accounting and financial records
- Maintain accurate files relating to all aspects of organization’s accounting needs
- Process employee expenses and bills, through bill.com
- Complete monthly financial reports, cost analysis and projections, generates financial forecasts, assists with preparation necessary reports
- Assist in audit preparation
Data Management - Maintain regular updates to database
- Manage multiple databases all pertaining to membership
- Work collaboratively with team members to update and use data in daily work
- Identify errors or inconsistency in data and address
HR/Payroll - Perform work that requires access to sensitive employee and personal information, including:
- Assistance with onboarding and off-boarding processes
- Maintaining accurate employment records, as well as insurance and pay records for all employees
- Maintaining accurate records and informing AFT-W employees about the benefits and related options available to them
Administrative – Internal operations and member engagement
- Communicate clearly with membership and be responsive to their questions and needs
- Field general phone calls, emails, and USPS mail correspondence
- Create and maintain filing system for both hard copy and e-files
- Assist president, executive board, and staff in membership and programming
Basic Skills & Qualifications:
- Exceptional organizational and administrative skills with high attention to detail
- Excellent secretarial and computer skills including proficient knowledge of database and spreadsheet software, especially Quickbooks and Microsoft Office 365, and other online programs, some proprietary to AFT
- Strong analytical skills, able to summarize and present data in a useful and effective format
- Ability to effectively manage deadlines and responsibilities
- Ability to prioritize and promptly manage multiple tasks
- Strong written and verbal communication skills
- Effective time management skills
- Initiative to work independently
- Interpersonal skills, including the ability to work individually and as part of a team
- High ethical standards and respect for confidentiality
- Experience with non-profit, elected leadership, executive board is preferred
- Previous union membership preferred
- Ability to exercise discretion, sound political judgment regarding highly sensitive issues
- After training, able to communicate the function of AFT-Wisconsin to both the internal and external labor movement
- Bachelor’s degree in accounting, finance, or related field is preferred
- CPA or public accounting experience preferred
Salary and Benefits:
Starting annual salary range of $55,000-$60,000 with strong benefit package. After probationary period, Executive Assistant retains due process rights to employment.
This will be a remote position with occasional in-person requirements (out of area expenses will be compensated). Employee must live in WI and must be able to travel within the state. All AFT-Wisconsin employees must provide proof of Covid 19 vaccination and valid driver’s license.
Send Cover Letter and Resume to:
John Yaggi, Chief of Staff
yaggi@aft-wisconsin.org
Review of applications will begin immediately with hire data as soon as possible. Applications will be considered until position is filled, but to guarantee consideration, please apply by Friday October 10.
AFT-Wisconsin is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBT applicants.